Terms of service

1. Acceptance of these terms

By creating an account or using RevRec Engine (the “Service”), you agree to these Terms of Service. If you're using the Service on behalf of a company or other organization, you represent that you have authority to bind that organization, and “you” refers to that organization.

We record your acceptance at signup. If you don't agree, don't use the Service.

2. What RevRec Engine is — and what it isn't

RevRec Engine is a software tool that reads commercial contracts, proposes ASC 606 revenue recognition treatments, and — after you review and approve — generates journal entries, schedules, and audit workpapers. We connect to billing systems (Stripe, etc.), CRM systems (HubSpot, etc.), and general ledgers (QuickBooks, etc.) to read your existing data and post back the entries you approve.

RevRec Engine is software. It is not:

• An accounting firm, audit firm, CPA, or licensed accountant
• A provider of professional accounting, tax, or legal advice
• A guarantor of your compliance with GAAP, IFRS, or any audit standard
• A substitute for the judgment of your accountant or auditor

We surface analysis and propose treatments. Whether to accept those proposals — and ultimate responsibility for your books — is yours and your accounting professionals'.

3. Eligibility and accounts

You must be at least 18 years old, of legal age to form a binding contract, and using the Service for business purposes. You agree to provide accurate registration information and to keep it current. You're responsible for safeguarding your login credentials and for all activity on your account; notify us immediately if you suspect unauthorized access.

4. AI outputs — your review and approval is required

This is the most important clause to read.

RevRec Engine uses large language models (currently Anthropic's Claude) to analyze your contracts. AI outputs may contain errors, omissions, or mischaracterizations. Contract language is ambiguous; AI judgment is not infallible; novel structures can be misread.

The Service is built around a deliberate review-and-approve flow:

• Every AI-proposed treatment, allocation, schedule, and journal entry is presented for your review.
• Nothing is posted to your general ledger, finalized in a workpaper, or treated as authoritative until you (or a person you've authorized) explicitly approve it.
• You retain full responsibility for the accuracy of your financial statements and for engaging a qualified accountant or auditor to review your books.

If you bypass the review step (e.g., by configuring auto-approval rules), you accept full responsibility for the resulting entries. We strongly recommend keeping load-bearing judgments — variable consideration, contract modifications, principal vs. agent — gated behind manual review.

5. Third-party integrations

To do useful work, the Service connects to third-party platforms you authorize via OAuth — Stripe, QuickBooks, HubSpot, and similar. You agree:

• You're responsible for maintaining your accounts on those platforms and for your compliance with their terms.
• We're not responsible for the availability, errors, downtime, or API changes of third-party platforms.
• We comply with the developer terms of the platforms we integrate with. Your use of those platforms remains governed by their own terms and privacy policies.

6. Your data and privacy

You own your data. By using the Service, you grant us a limited license to process your data solely to operate the Service for you. Specifics:

• We do not use your data to train AI models. Our Claude API calls use the equivalent of anthropic-no-train settings.
• You can export your data at any time from inside the app.
• On account deletion, we hard-delete your data within 30 days. Aggregate, anonymized counts may survive in our analytics.
• See our Privacy Policy and Security pagefor the full picture of what we collect, how it's encrypted, and which sub-processors touch it.

7. Fees and payment

During the pre-launch and free-preview period, the Service is provided at no charge (subject to fair-use limits — currently up to 3 active contracts per organization).

When paid tiers launch, pricing will be disclosed inside the application, and you'll be notified before any charges apply. We reserve the right to change pricing with reasonable notice (typically 30 days). Detailed billing terms — including taxes, refunds, and delinquency — will be added here before paid billing begins.

8. Acceptable use

You agree not to:

• Reverse-engineer, decompile, or attempt to extract our source code
• Resell, sublicense, or white-label the Service without written permission
• Upload content you don't have the right to process, or that's unlawful, infringing, or malicious
• Attempt to breach our security or that of other users
• Use Service outputs to deceive, mislead, or commit fraud against any auditor, regulator, investor, or counterparty
• Use the Service to violate applicable accounting, securities, or other laws

9. Intellectual property

We own the Service. The software, brand, design, documentation, and underlying technology are ours. You get a non-exclusive, non-transferable, revocable license to use the Service for the duration of your account.

You own your data and outputs. Your contracts, judgments, schedules, journal entries, and workpapers are yours. The Service-generated content as applied to your data belongs to you; the underlying engine remains ours.

Feedback.If you send us suggestions or feedback, we may use them without obligation or compensation. We'll never identify you publicly without asking.

10. Disclaimers — no warranty on accuracy or compliance outcomes

This is the second most important clause to read.

The Service is provided “as is” and “as available”. To the maximum extent permitted by law, we disclaim all warranties — express, implied, statutory, or otherwise — including merchantability, fitness for a particular purpose, non-infringement, and any warranty arising from course of dealing or trade usage.

Specifically:

• We don't warrant that AI-generated outputs are accurate, complete, or free of errors. Contract interpretation is judgment-laden; the Service can be wrong.
• We don't guarantee that using the Service results in ASC 606 compliance, a clean audit, or any particular accounting outcome.Whether your treatment is “correct” depends on your facts, your professional judgment, your auditor, and the application of standards to your specific situation.
• We don't warrant uninterrupted or error-free service.Bugs happen; downtime happens; integrations break. We'll fix things diligently but make no uptime guarantee in this draft.

11. Limitation of liability

This is the third most important clause to read.

To the maximum extent permitted by law, in no event will RevRec Engine be liable for:

• Indirect, incidental, special, consequential, exemplary, or punitive damages — including lost profits, lost revenue, lost data, restatement costs, audit costs, tax penalties, or regulatory fines
• Any damages arising from third-party platforms (Stripe, QuickBooks, etc.), their availability, or their actions
• Any damages arising from your reliance on AI outputs that you did not review and approve in accordance with §4

Our total cumulative liability arising out of or related to the Service is capped at the greater of (a) the fees you paid us in the twelve months preceding the claim, or (b) one hundred U.S. dollars ($100). These limitations apply even if a remedy fails its essential purpose.

12. Indemnification

You agree to indemnify, defend, and hold harmless RevRec Engine and its representatives from any claims, damages, or expenses (including reasonable attorneys' fees) arising out of:

• Your misuse of the Service
• Your violation of these terms or any applicable law
• Your unlawful, infringing, or otherwise wrongful data
• Your reliance on AI-generated outputs without the human review described in §4

Mutual indemnification (where we cover certain claims against you) may be added for enterprise customers via separate agreement.

13. Term and termination

Either party may terminate at any time. You can cancel from inside the app. We may terminate or suspend access if you breach these terms, abuse the Service, or for any reason with reasonable notice during the pre-launch period.

On termination, you can export your data for 30 days, after which we hard-delete it (see §6 and our Security page). The clauses that by their nature should survive termination — §6 (your data), §9 (IP), §10–12 (disclaimers, liability, indemnity), §15 (governing law) — will survive.

14. Changes to these terms

We may update these terms from time to time. We'll notify you by email and/or by an in-app notice before material changes take effect. The “last updated” date below always reflects the current version. Continued use of the Service after a change means you accept the updated terms.

For your records, we maintain a public changelog of material revisions (link to be added when GA launches).

15. Governing law and disputes

These terms are governed by the laws of the State of California, without regard to conflict-of-laws principles. Final choice of venue, arbitration provisions, and any class-action waiver will be specified by counsel in the final GA version. We aim to resolve disputes informally first — please email us before filing a claim, and we'll engage in good faith.

16. Miscellaneous

Severability. If any provision is unenforceable, the rest stays in effect.

Entire agreement. These terms, together with the Privacy Policy and any order form or written addendum, constitute the entire agreement between us about the Service.

Assignment. You may not assign these terms without our written consent. We may assign them in connection with a merger, acquisition, or sale of assets.

Force majeure. Neither party is liable for failures caused by events beyond reasonable control (e.g., natural disasters, war, internet outages, third-party service failures).

No waiver. Our failure to enforce a right is not a waiver of that right.

Notices. We send legal notices to the email address on your account; you send notices to the email below.